Frequently Asked Questions About Bus Rentals in Baton Rouge

Baton Rouge Minibus Company has been a leading provider of charter bus rentals in Baton Rouge since 2011. We’re one of the largest and most experienced companies in the area, serving thousands of groups each year across Louisiana. Our fleet includes everything from compact minibuses for downtown shuttles to full-size motorcoaches for long-distance trips to New Orleans or Lafayette. With amenities like WiFi, power outlets, reclining seats, and onboard restrooms, you’ll always find the right bus for your group’s needs. We also offer instant online quotes, 24/7 customer support, and flexible packages tailored to your itinerary—whether you’re planning a wedding at White Oak Estate, a school field trip to the USS Kidd, or corporate transportation to a conference at Raising Cane’s River Center.

We provide charter bus rentals for every type of group and event in Baton Rouge! That includes LSU game day shuttles, field trips to the Louisiana State Capitol, wedding guest transportation to venues like The Gatehouse or City Club, corporate commuter routes for downtown offices, festival shuttles to Spanish Town Mardi Gras or Bayou Country Superfest, and private tours along the Mississippi River. Schools, universities, sports teams, churches, government agencies, and local businesses all rely on us for safe and reliable group travel. No matter the size or purpose of your trip, we have a bus that fits your budget and schedule.

A charter bus (also called a motorcoach) is a large, comfortable vehicle designed for long-distance travel and carrying big groups. Most charter buses seat between 40 and 56 passengers, making them ideal for school field trips, sports team transportation, corporate outings, or moving wedding guests between venues. These buses come equipped with amenities like cushioned reclining seats, overhead storage racks, undercarriage luggage bays, free WiFi, power outlets, USB charging ports, TV monitors, DVD players, PA systems, and sometimes even an onboard restroom. Charter buses are great for trips from Baton Rouge to New Orleans, Houston, Atlanta, or anywhere else your group needs to go!

A minibus is a smaller shuttle-style bus that typically seats between 15 and 35 passengers. It’s perfect for short-distance trips around Baton Rouge, such as hotel-to-venue wedding shuttles, daily employee commutes, campus circulator routes, or quick airport transfers to BTR. Minibuses are easier to maneuver through city streets and can access locations where larger charter buses might have trouble turning or parking. While they don’t have as much luggage space as a full-size coach, minibuses still offer comfortable seating, air conditioning, and optional features like WiFi, power outlets, and AV systems.

Most charter buses in our Baton Rouge fleet have between 47 and 56 seats. The exact number depends on the manufacturer and model—for example, Van Hool CX45 coaches usually have 56 seats, while MCI J4500s often come with 52 or 56 seats. Prevost and Setra models are typically in the 50- to 56-seat range as well. If you need something smaller, we also offer midsize coaches with 35 to 40 seats, which still provide plenty of comfort and amenities but may be easier to park at tight venues like downtown hotels or small church lots.

Minibuses come in several different sizes, but most seat anywhere from 15 to 35 passengers. Common configurations include 15-, 20-, 25-, 28-, and 30-seat layouts. For example, a Grech Motors GM28 has 28 seats, while a Turtle Top Odyssey XL might have 25 or 28 seats depending on the interior setup. If you only need to move a small group—like a bridal party, executive team, or youth sports squad—a minibus is an efficient and affordable option that still provides plenty of comfort for short trips around Baton Rouge.

Our Baton Rouge fleet includes full-size charter buses (47-56 seats), midsize coaches (35-40 seats), minibuses (15-35 seats), and ADA-accessible vehicles. We carry top brands like Van Hool, MCI, Prevost, Setra, Grech Motors, Turtle Top, and more. Each bus type has different seating capacities and features, so let us know your group size and itinerary and we’ll match you with the best option. Whether you’re booking a 56-passenger coach for an LSU away game or a 20-seat minibus for a downtown bar crawl, we have the right vehicle for your needs.

Our buses come loaded with modern amenities to keep your group comfortable and entertained on the road. Standard features include cushioned reclining seats, climate control, overhead parcel racks, and reading lights. Most charter buses also have free WiFi, power outlets or USB charging ports at every seat, flat-screen TVs with DVD players, a PA system for announcements, and an onboard restroom. Minibuses offer similar comforts but may not include a bathroom due to space constraints. If you have specific requests—like extra luggage space for band equipment, tables for card games, or premium upholstery—just ask! We can customize your rental with exactly what you need.

Yes! Most of our Baton Rouge bus rentals are equipped with either an AUX input, Bluetooth connectivity, or both, so you can play your own playlists through the onboard sound system. Just bring your phone, tablet, or laptop and connect it to the speakers. If you want to show videos or slideshows, we also have HDMI inputs for the TV monitors. Whether you’re pumping up the team with a hype mix, setting the mood with a wedding playlist, or sharing a corporate training video, our AV setup makes it easy to control the entertainment during your ride.

Charter buses have the most luggage capacity, with large undercarriage bays that can hold multiple suitcases, duffel bags, coolers, instrument cases, or sports gear. Overhead racks inside the cabin provide additional room for backpacks, purses, or small personal items. Minibuses have less cargo space but still include either a rear storage compartment or overhead shelves for light baggage. If your group is traveling with oversized items—like bicycles, tailgating tents, or audiovisual equipment—let us know in advance so we can assign a bus with enough room to fit everything safely.

Absolutely. We have ADA-compliant buses available in every size category, from full-size coaches to mid-size minibuses. These vehicles are equipped with wheelchair lifts or ramps, designated securement areas, wider aisles, grab handles, and accessible restrooms (on larger models). If anyone in your group has mobility challenges or other special requirements, please inform us when booking so we can ensure their needs are fully accommodated. We believe everyone deserves equal access to safe and comfortable transportation.

Yes, we offer custom bus wrapping for branding, advertising, or decorative purposes. You can wrap the entire exterior of the bus with your company logo, event graphics, school colors, or sponsor messages. This is a popular option for sports teams heading to tournaments, corporations running promotional campaigns, or parade floats during festival season. Wraps must be professionally designed and installed, and we require advance notice to schedule the application before your rental period begins. Additional fees apply based on the size and complexity of the wrap.

We will do our best to accommodate requests for specific bus models, manufacturers, or exterior colors. Our fleet includes a variety of options in white, black, silver, and custom finishes. If you have a preference—such as matching your wedding theme, school colors, or corporate branding—please mention it when booking. While we cannot guarantee availability of an exact make/model/color combination for every date, we strive to meet all reasonable requests whenever possible.

The price of a charter bus rental in Baton Rouge depends on several factors: distance traveled, duration of the trip, size/type of vehicle, time of year, and any special features requested. As a rough estimate, expect rates to range from $150 to $300 per hour, $1,200 to $2,500 per day, or $4 to $8 per mile. For example, a one-day round trip to New Orleans with a 56-passenger coach might cost around $1,800, while a weeklong tour across multiple states could run $8,000 or more. The best way to get an accurate quote is to contact us with your itinerary details.

Minibus rentals are generally less expensive than full-size charter buses, with hourly rates starting as low as $125 and daily rates averaging between $900 and $1,500. Total cost will vary based on mileage, trip length, and amenity package selected. Short local routes within Baton Rouge are very affordable, making minibuses a cost-effective choice for small group transportation. Request a custom quote online or by phone to see exact pricing for your specific dates and destination.

Several variables influence the total cost of renting a bus: number of passengers, type/size of vehicle, total mileage, number of days/hours needed, pickup and drop-off locations, seasonality (peak demand during festivals or football season), and optional upgrades like WiFi, premium seating, or custom wraps. Additional charges may apply for tolls, parking permits, overnight lodging for the driver, cleaning fees, or last-minute changes to the itinerary. Booking early and providing detailed information upfront helps us give you the most accurate and competitive quote possible.

Your quote covers the base rental fee for the selected bus, driver wages, fuel, standard insurance, and use of all onboard amenities. It does not include gratuity for the driver (usually 10-20% recommended), lodging/meals for the driver on multi-day trips, or incidental expenses like tolls and parking. Any customization beyond the standard package—such as ADA modifications, luxury features, or exterior wraps—will be itemized separately. We pride ourselves on transparent pricing with no hidden surprises.

We recommend booking your bus as early as possible, especially if your trip falls during a busy season like spring break, summer vacation, or major sporting events. Ideally, reserve your vehicle at least 3-6 months in advance to ensure the widest selection and best rates. Last-minute bookings can sometimes be accommodated, but availability may be limited and prices higher. For large-scale events requiring multiple buses, a lead time of 6-12 months is advisable. Once you have confirmed dates and headcount, lock in your reservation to avoid disappointment.

Yes, we provide flexible scheduling options to suit any itinerary: one-way transfers, same-day round trips, overnight excursions, and extended multi-day packages covering multiple cities or states. Whether you need a simple airport pickup, a weekend retreat in the countryside, or a weeklong tour of historic sites across the South, we can customize a plan that fits your timeline and budget. Continuous shuttle service and split itineraries are also available upon request.

Absolutely. Our charter buses regularly travel to destinations far beyond Baton Rouge, including New Orleans, Shreveport, Lafayette, Lake Charles, Houston, Dallas, Atlanta, Memphis, and even farther afield. Long-distance trips are a specialty of ours, with comfortable reclining seats, onboard restrooms, and entertainment systems to make the hours fly by. If your group needs to reach another state or region, a charter bus is often more convenient and economical than flying or driving separate cars.

If your rental involves overnight stays away from Baton Rouge, you will be responsible for providing hotel accommodations for the driver(s). A single room in a budget-friendly hotel is sufficient. For trips lasting more than 8-10 hours of continuous driving, federal regulations require rest breaks and sleep periods to ensure safety. Factoring in lodging costs is important when planning multi-day journeys. For local day trips without overnight travel, no additional accommodation is needed.

You can request a free, no-obligation quote by filling out our online form or calling our office directly. Please provide details such as date(s) of travel, pickup and drop-off addresses, number of passengers, type of event, and any special requirements. The more information you share, the faster and more accurately we can generate a customized proposal. Most quotes are delivered within minutes. If you decide to proceed, a signed contract and deposit will secure your reservation.

Plan your itinerary carefully, including exact times and locations for each stop. Communicate headcount changes promptly so we can adjust vehicle size if needed. Consider traffic patterns and construction zones that may affect travel time. Pack snacks, water, and entertainment for longer rides. Designate a group leader to coordinate with the driver and relay instructions to passengers. Review the terms of your contract regarding cancellations, refunds, and liability coverage. Above all, relax and enjoy the journey—charter buses are one of the safest and most efficient ways to move people from point A to point B.

We provide ground transportation to and from Baton Rouge Metropolitan Airport (BTR), Louis Armstrong New Orleans International Airport (MSY), Lafayette Regional Airport (LFT), and other regional hubs across the Gulf Coast. Whether you’re flying in a delegation of executives or sending off a student group for study abroad, our punctual shuttles ensure seamless connections between terminals and final destinations. Curbside pickup, flight tracking, and assistance with heavy luggage are all part of the package.

Sports fans and athletes alike rely on our buses to reach major stadiums such as Tiger Stadium (LSU football), Alex Box Stadium (LSU baseball), Pete Maravich Assembly Center (basketball), and Olympia Stadium (high school games). Avoid the hassle of game-day parking by arriving together in a private coach. Tailgate supplies, band instruments, and mascot costumes can be stowed securely en route. Out-of-town fixtures are covered too, with service extending to arenas in New Orleans, Lafayette, and beyond.

Music lovers will appreciate direct transportation to popular concert venues like Raising Cane’s River Center Arena, L’Auberge Casino & Hotel Event Center, Varsity Theatre, Texas Club, and outdoor festival grounds along the riverfront. Skip the rideshare surge pricing after the encore—your bus will be waiting outside to escort everyone home safely. For touring bands, we offer sleeper coaches and equipment trailers to support multi-city schedules across the Southeast.

We work with brides and grooms hosting ceremonies at elegant locations such as Old State Capitol, Houmas House Plantation, White Oak Estate & Gardens, Capitol Park Museum, and rural barns in surrounding parishes. Shuttle guests between hotel blocks, ceremony sites, and reception halls without anyone getting lost or delayed. Decorate the bus with ribbons and signage to match your theme. Late-night returns are available so revelers can celebrate without worrying about designated drivers.

In addition to Baton Rouge itself, we operate in neighboring communities like Zachary, Baker, Central, Denham Springs, Prairieville, Gonzales, St. Francisville, Port Allen, and Plaquemine. Trips to New Orleans, Lafayette, Hammond, and Alexandria are easily arranged. Interstate charters to Houston, Dallas, Atlanta, and beyond are also within our range. Wherever your group needs to go, we have a bus ready to take you there.

Baton Rouge hosts a variety of annual events and festivals, and we provide transportation to them all! Popular options include Spanish Town Mardi Gras Parade, Wearin’ of the Green St. Patrick’s Day Parade, Bayou Country Superfest, Red Stick Food Fest, Blues Festival, and Fourth of July Fireworks on the Levee. Chartering a bus is the easiest way to navigate crowded streets, limited parking, and road closures during major celebrations. Enjoy the festivities while we handle the logistics.

Business travelers can book shuttle service to and from Raising Cane’s River Center, Baton Rouge Marriott Conference Center, Crowne Plaza Executive Center, and other meeting venues downtown. Impress clients and colleagues by providing punctual, climate-controlled transit between breakout sessions and networking dinners. Onboard WiFi lets attendees catch up on emails during the ride. Multi-day contracts are available for trade shows and conventions drawing visitors from across the region.

Educational institutions trust us to transport students, faculty, and staff safely. Regular destinations include Louisiana State University (LSU), Southern University, Baton Rouge Community College (BRCC), and local K-12 campuses. Field trips to museums, zoos, and historical landmarks are made simple with door-to-door service. Athletic departments can reserve buses for away games and tournaments statewide. Affordable rates and flexible scheduling make us a smart choice for academic travel needs.